Finance and Admin Assistant

We are looking for a Finance and Administration Assistant who will report to the Head of Finance and Administration and is responsible for providing effective and efficient financial and administrative services to support the Foundation in managing and monitoring its resources. The scope of the position includes, but is not limited to, the following:

Key Responsibilities:

  • Provide financial and administrative support to ensure that operations are maintained in an effective, up-to-date, and accurate manner
  • In charge of office administration such as inventory of the Foundation’s assets, office supplies, outgoing/incoming posts, and workplace safety among others
  • Prepare and maintain employee’s government contributions and all other transactions with SSS, PhilHealth, and Pag-IBIG
  • Support the Head of Finance and Administration and the Finance Team in monthly, quarterly and year end close processes
  • Direct support to the Head of Finance and Administration in matters regarding statutory requirements, audit, and tax compliance activities
  • Manage supplier payments and accounts payable. Ensure timely and accurate supplier payments and compliance with the relevant guidelines and its process requirement
  • Review and process staff member recoveries and claims for reimbursements
  • Maintain financial files and records
  • Maintain attendance record of all staff members and monitor leave balances
  • Manage all preventative maintenances in the office and ensure these are carried out on a monthly,quarterly, and/or semi-annually as required
  • Support and evaluate information in the area risk and controls as needed including annual audit
  • Ensure internal controls in place are observed
  • Act as a reliever for the Accountant


Qualifications:

  • Bachelor of Accounting, Finance, Business Administration, or similar field
  • At least 2 years’ working experience in a similar function
  • Previous experience working in a Non-Government Organization is a plus
  • Action oriented with strong attention to details
  • Ability to keep routine financial and administrative records and prepare reports
  • Ability to multi-task without losing focus
  • Ability to work autonomously, effectively managing own workload with minimal supervision
  • High organizational skills and good time management
  • Demonstrates good team rapport/work skills
  • Good written and verbal communication skills
  • Proficiency in MSOffice
  • Knowledgeable in Oracle NetSuite is a plus
  • Knowledgeable in GAAP


Please send your CV to tanya.canlas@base-bahay.com